Company safety: how can you keep your business safe and secure?

Throughout many regions of the world, companies have a legal duty to keep their employees safe. You’ll probably already be aware of the obvious measures that companies take to keep their body of workers safe, such as smoke detectors throughout the premises, fire drill instructions, clearly marked assembly points that employees have to make their way towards in the event of an emergency, fully stocked first aid boxes and trained first aiders, whose identity and contact details are made known to all employees. However, much of the legislation in place deals with a wide range of other issues. Various European regulations cover topics all the way from risks relating to hazardous materials or machines with which employees might come into contact, to the general day to day wellbeing of the staff in a company’s workplace.

Risk assessment services

Companies have an obligation to carry out effective and accurate risk assessments to ensure the safety of their employees. These risk assessments also serve to provide solutions and management systems to reduce potential workplace hazards and staff wellbeing issues.

Employees have the right to know about the solutions and management systems that their company has put in place for the wellbeing of its staff, its clients and its security team on the ground.

Across the EU, there are various risk management regulations in place that vary from country to country.

While it’s always advisable to check your specific location’s legal systems regarding security, safety and risk in the workplace, many countries do expect companies to carry out accurate risk assessments.

Risk assessments document the potential hazards in a workplace and the potential dangers or difficulties to which its employees will be exposed in the course of their work.

Risk assessments also identify potential solutions to these problems; this often includes implementing management systems to reduce and prevent risks in the workplace.

Companies are also frequently required to consider the needs of their workers, clients or visitors who may be particularly vulnerable to these potential risks, for whatever reason.

Netatmo Info

In the United Kingdom, the Health and Safety at Work Act (HASAWA, 1974) is the main piece of work-related health and safety legislation in force. The Health and Safety at Work Act stipulates that companies must take measures to protect the ‘health, safety and welfare’ of all their employees, as well as of other individuals on their company premises (for example freelance workers, contracted maintenance staff, or any members of the public).

Security systems and data protection services

Nowadays, companies need to consider both the obvious, physical threat of break-ins and burglaries, as well as the less visible dangers that can arise from data hacking and online security breaches.

Suggested solutions and management systems are stipulated across the European Union, including some regulations that are legal requirements.

Many companies will utilise CCTV security cameras and security guards to keep their premises secure, especially in reception areas and zones that are open for public access.

Your business may well have similar systems in place, to create a secure environment for its employees, its clients and – of course – its company assets.

But what about data security management systems?

In 2018, a new regulation on data protection and privacy measures came into force across the European Union.

This new regulation is known as the General Data Protection Regulation, or GDPR, and it applies to all countries within both the European Union and the European Economic Area.

Plus, the regulation also outlines conditions and regulations for the transfer of data from within the European Union and the European Economic Area to destinations in other areas of the world.

So, in terms of data protection, companies now have a clear set of legal guidelines that they must follow.

This helps to protect the data of both their employees and their clients.

Netatmo Info

At Netatmo, we provide various solutions for company security and risk management. Our Smart Video Alarm Systems and Smart Indoor and Outdoor Cameras and Smart Smoke Detectors provide a high tech service to ensure your company’s security. Plus, these solutions provide protection for your staff and your clients, as well as back up for your security team on the ground.

Further health and safety management systems

Workplaces are also required to take steps to ensure the general daily wellbeing of their employees.

These cover, for example:

  • The provision of adequate sanitary facilities
  • Ensuring there are supportive and comfortable desk chairs, co-working spaces or standing desks for office workers
  • Making sure safe, effective Personal Protective Equipment (PPE) is provided for workers that will be exposed to physical risks from materials or machinery

There are also systems in place to allow inspectors to enter and review a company’s premises, to ensure its compliance with health and safety standards.

These inspectors could come from private contracted firms, the local governmental authorities or, in the United Kingdom, from a body known as the Health and Safety Executive (HSE). The HSE was established under the remit of the Health and Safety at Work Act (HASAWA, 1974) that we mentioned earlier on.

Inspectors are able to assess a company’s security systems and its employees’ exposure to risk, as well as to suggest potential improvements, solutions and management systems to keep both its clients and its staff safe and well.

Training systems for employees

Various industry sectors require their employees to complete compulsory training days that deal with health and safety, company security and risk management.

Many companies may also require their employees to read or documents on this, or similar, subject matter, either as part of a mandatory on-boarding process, or in frequent refresher courses.

Depending on the services you provide within your role in a company, you may have a more active or a more passive role in terms of risk management and security solutions.

In other words, you may be responsible for designing and implementing these management systems and solutions, or you may just benefit from the fact that these services are already set up in your workplace.

Many companies may have a management system where several employees are specially appointed as, for example, trained fire marshals, first-aiders or health and safety compliance specialists.

These individuals will be specially trained for the management of emergency and high risk situations, such as fires, chemical spills, workplace accidents and injuries and other potential risks that may arise for both clients and the general public.

Systems such as these help to provide effective solutions for companies, helping to ensure they keep their employees and clients safe.